Special Education Process

These entries present specific resources that address the components of the Special Education Process.
Referral/Evaluation/Eligibility
Instruction/Monitoring
IEP/IFSP/504
Dispute Resolution
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Showing Results 1 - 50 of 186
Description: Anne Beninghof presented two training sessions on Specially Designed Instruction (SDI) for the T/TAC at William and Mary on February 22, 2024 and March 6, 2024. (These recordings will be available for one year.)
Description: The 2022 Virginia Assistive Technology, Tools, and Strategies (VATTS) Resources will guide the IEP team through the consideration and documentation process. These resources replace the previous versions of the AT Consideration and Resource Guide. VATTS: Consideration and Assessment Guidance Document (PDF) - Guidance for school divisions in the consideration and assessment of AT, including planning and implementing those services for students with disabilities. VATTS: Consideration...
Description: Legislation passed during the 2020 Virginia General Assembly session requires Individualized Education Program (IEP) Teams to consider the need for age-appropriate and developmentally appropriate instruction related to sexual health, self-restraint, self-protection, respect for personal privacy, and personal boundaries of others (§22.1-217.03). Under this legislation, the VDOE has developed guidelines to support IEP Teams in considering the need for this instruction when developing IEPs for...
Description: Call PEATC (703-923-0010) for free and confidential help with your special education / disability questions. Their help is now available in over 300 languages!  
Description: Understood Explains - Listen as their experts unpack IEPs this season. Learn everything from IEP basics to specific tips for managing behavior and academics. Understood Explains covers one important topic each season related to learning and thinking differences.
Description: This tip sheet provides tips for how students (ages of 3 to 21) who receive special education services in public schools can take a leadership role in their individualized education programs (IEP) and transition planning. Learn more about IEPs and transition services in our "Teens on IEPs: Making My `Transition' Services Work for Me" tip sheet. Learn about the Translating Evidence to Support Transitions (TEST) project at https://umassmed.edu/TEST. A Spanish version of this tip sheet is available...
Description: Student Rubric for IEP Participation - This rubric is simply a tool that can help you figure out what you already know and don’t know about the IEP process. The IEP process can get complicated, so this tool helps you know where you can focus your efforts so that you can be more involved in your education. It’s broken into 6 areas: IEP Awareness IEP Participation Knowledge of IEP Content Abilities and Disabilities Awareness Knowledge of Rights and Responsibilities Social and...
Description: ME! Lessons for Teaching Self-Awareness & Self-Advocacy - Self-determination skills, such as self-advocacy and self-awareness, have the potential to increase successful secondary and postsecondary outcomes for students with disabilities. The ME! Lessons for Teaching Self-Awareness and Self-Advocacy curriculum consists of ten units developed for the purpose of teaching critical transition knowledge and skills to high school students with disabilities. Each unit begins with an...
Description: In response to feedback and collaboration with the field, as well as to legislation passed by the Virginia General Assembly, the Virginia Department of Education (VDOE) has released the Video Guide to the Special Education Evaluation Process for Families as additional guidance to support accurate and consistent eligibility determinations and access to special education services across school divisions. These video modules will provide parents, families, and other stakeholders with a brief but...
Description: Age of Majority: Rights and Responsibilities - When a person reaches the age of majority they have legally become an adult. The Code of Virginia states “a person shall be an adult, shall be of full age, and shall reach the age of majority when he becomes 18 years of age” (Age of Majority, 1972). Until the age of majority, a person is considered a minor, and their parents or legal guardians are responsible for their rights and responsibilities. Some of these rights and...
Description: Self-advocacy is an important part of student success with Assistive Technology. The resources below will help you further understand how to incorporate self-determination into AT. Why is it important for students and families to be involved in AT decision-making? “Using AT means I can do things myself and I don't have to depend on someone else to help me." ~Olivia Hampton, I'm Determined Youth Summit, 2019  Check out these Professional Learning Possibilities on TTAC Online: Resource:...
Description: In the series of four videos, you can explore Student Involvement in the IEP process utilizing three of the I’m Determined Tools: The One-Pager, Good Day Plan, and Goal Plan. These videos provide instructions on how to use these tools to increase student involvement in the IEP process. Hear from Determinators and Youth Leaders who have used these tools and who have participated in their IEPs. Modules include: Session 1 - Overview Session 2 - The One-Pager Session 3 - The Good Day Plan...
Description: The Virginia Family’s Guide to Special Education is a revision of the former A Parent’s Guide to Special Education that was originally published in 2010. This new state guide was developed by the Virginia Department of Education (VDOE) to help those involved in special education, whether as families, teachers or school administrators, advocates, or students. Meeting the needs of children with disabilities requires an understanding of rights and responsibilities which include the...
Description: In Virginia, if your child is receiving special education services through an Individualized Education Program (IEP), you have an important right known as 'Partial Consent.' All school divisions in Virginia are required to accept Partial Consent.  Here's how it works: When the school presents the IEP for your child, if you agree with some of the proposed items but have concerns or disagreements about others, you can give 'Partial Consent.' As a parent, you can initial or sign your name next...
Description: Building relationships with your students and their families is important at the start of any school year. Depending on what school looks like for you and your students this year, it may be more challenging to make those connections. But more than ever, partnering with families can help you support students, both academically and emotionally.
Description: This toolkit has been created to help families, and the professionals that support them, understand one of Virginia’s dispute resolution processes: the due process complaint system. This toolkit is not all-inclusive; you can review the VDOE Parents’ Guide for more information or contact the VDOE Office of Dispute Resolution and Administrative Services (ODRAS). There may be legal or other terms in the toolkit you are unfamiliar with. Check out the glossary at the end of this document...
Description: Facilitated Individualized Education Programs (IEPs) Handout What is a Facilitated IEP?  A voluntary process that may be requested when the Individualized Education Program (IEP) Team agrees that the presence of a neutral third party would assist in facilitating communication and problem-solving. Find this additional information on this handout: Who is a Facilitator? What can you expect from a Facilitator? When might you use a Facilitatr?  How can a Faciitated IEP be requested?
Description: The Virginia Department of Education (VDOE) has recently developed a new resource for families whose children are being placed in a private day school by their Individualized Education Program (IEP) Teams.
Description: This Special Education Mediation Toolkit is a guide for helping parents in Virginia understand the Special Education Mediation Process for Dispute Resolution. Mediation is a dispute resolution process that can be less adversarial than filing an administrative special education complaint or filing for a due process hearing. Mediation is a tool that parents can use if they believe that their rights or their child’s rights have been violated under federal or...
Description: Transition IEP Checklist - This checklist is for parents to review when developing their child’s Transition IEP. The items in red are required under Regulations Governing Special Education Services in Virginia. Items not included in regulations are considered best practice. For more information, consult the regulations or contact PEATC at 800-869-6782.
Description: The Parent Educational Advocacy Training Center (PEATC) announces the publication of its latest parent-friendly resource, their Special Education Complaint Toolkit. This toolkit provides detailed information on everything you need to know about why, when, and how to file a state complaint and it helps you prepare for the process. This interactive toolkit has been reviewed by the Office of Dispute Resolution in the Department of Special Education and Student...
Description: This includes: RCPS Traumatic Brain Injury/Concussion Response Process - Flow Chart Concussion Symptoms and Accommodations CMT-1 CDC Concussion Signs and Symptoms CMT-2 RCPS Concussion Symptom Monitoring CMT-3 RCPS Concussion Notification to Teachers CMT-4 RCPS Concussion Academic Monitoring CMT-5 - Recommendations for Referral to Student  Study Due to Long Term Symptoms CDC Traumatic Brain Injury and Concussions And more....
Description: Tips to prepare students with intellectual disabilities for college expectations In this Grab and Go Practices, Think College focuses on three primary campus experiences college students needto be prepare for. Student may engage in these activities with little or no support from adults. These experiences include: Campus participation Academic preparation Personal responsibility Many skills students learn earlier in their education can be generalized to college,...
Description: Each of the following National Association of Special Education Teachers' (NASET) professional development courses entitle you to CE Study Hour. Each NASET CE Study Hour is based on the requirements of each course which are rated in hour(s) for reading, comprehension and the completion of an exam at the end of the course. Topics include: Classroom Management Disorders and Disabilities in Special Education IEPs Inclusion/Integrated Co-Teaching New Teacher Courses And many more!
Description: E-Learning Modules - The VDOE offers free online learning experiences, or modules, that address a variety of topics in Special Education and Student Services. Certificates of completion are available for some learning modules. The VDOE does NOT maintain a copy of participant scores or proof of participation.   Special Education Resources - The Federal and State definition of special education and specially designed instruction are: "Special education" means specially...
Description: 6 Tips for a First-Year Special Education Teacher - It's not uncommon for special education teachers to feel extra anxious facing their first year of teaching, as they have additional, unique responsibilities to complete in order to have a successful year. To keep you afloat, here are some tasks you should tackle first. Review All IEP Due Dates Make Positive Contact with Parents Review and Organize Your Students' IEPs Create a Game Plan for IEP Meetings Lean on Your Mentor Find Your Work-Life...
Description: Guide to Transition for Families of Youth with Disabilities in Virginia - When young people move from high school to adulthood, a lot of things change. It’s an exciting but also stressful time and we want to help. The Guide is for families and students who want a one-stop resource on the many things related to transitioning from high school to adulthood in Virginia. The Guide provides important information about decisions that may need to be made for and with your child. Topics Include:...
Description: The U.S. Department of Education announced the release of new guidance from its Office for Civil Rights (OCR) and Office of Special Education and Rehabilitative Services (OSERS) to help public elementary and secondary schools fulfill their responsibilities to meet the needs of students with disabilities and avoid the discriminatory use of student discipline. These newly released resources are the most comprehensive guidance on the civil rights of students with disabilities concerning student...
Description: Special educators frequently organize and facilitate meetings. High Leverage Practice (HLP) #2 highlights the importance of educators organizing and facilitating effective meetings with professionals and families. This checklist guides special educators through the process of organizing and facilitating an IEP meeting.  Note:  ALWAYS check with your special education department chair about your responsibilities and school procedures.  This list includes common responsibilities,...
Description: This booklet defines Special Education Terms (Birth to 22) as well as General Disabilty Terms.
Description: Digital Portfolio for Families - PEATC’s Digital Portfolio allows parents and guardians of individuals with disabilities the ability to organize personal, educational, medical, and legal information and documentation in a portable digital format. The portfolio provides users with easy access, reduced stress, no more binders, and less paperwork to store. Digital Portfolio for Military Families - PEATC’s Digital Portfolio for Military Families allows service members the ability to keep...
Description: View OCR Video Series on Accessibility - The U.S. Department of Education’s Office of Civil Rights announces a video series covering a variety of topics on digital access in education, including how people with disabilities use technology, applicable Federal regulations, and identifying and remediating barriers to access.  Whether you are in the educational field or not, these videos have wide ranging coverage for those who want to know: What makes technology accessible for...
Description: The Making Sound Preschool LRE Decisions guidance document lists important actions in the Individualized Education Program (IEP) development process that should inform placement decisions for young children with disabilities. Organized by important actions within the IEP process. It includes reference to the corresponding IDEA rules and regulations to each action. A guiding principle is listed within each action, followed by additional guidance and resources. Most of the principles in this...
Description: A standards-based Individualized Education Program (IEP) describes a process in which the IEP team has incorporated state content standards in its development. The IEP is directly linked to and framed by Virginia’s course content Standards of Learning (SOL) for the grade in which the student is enrolled or will be enrolled. The components are the same as the traditional IEP. It should be noted that in a standards-based IEP, the PLOP and some or all of the annual goals are...
Description: Transition planning is used to describe the very intentional, organized and coordinated process of guiding young people with disabilities with education, experiences, supports and services to help them have successful and meaningful lives beyond high school. It is planning that begins with the end in mind. While IDEA mandates specific documentation of transition planning and services in the Individualized Education Program (IEP) for students with disabilities ages 16 and older, the mandated age...
Description: Transition to Adulthood Resources (PEATC) - As students who have IEPs get older and progress through school, his/her special education program is required to focus more intentionally on preparing that student for life after high school. In Virginia, this school transition planning must begin by age 14, but can begin even earlier. For students, and their families, the thought of TRANSITIONING from school services to the adult world can be overwhelming. Many are unsure of what is meant by...
Description: Video Module 1: Welcome and Introduction Video Module 2: Key Facts about Special Education Video Module 3: An Overview of the Student Support Process Video Module 4: The Special Education Process Video Module 5: The Role of the Family
Description: This series was designed to support the engagement of families in the special education process, share information, encourage advocacy skills, and foster collaborative home-school partnerships which positively impact student success. Created by a design team that included family and staff members, you can observe the journey of one family as they navigate their emotions, learn about special education, and make decisions. (The video is provided in Spanish with closed captions in English.)
Description: The purpose of this document is to assist Individualized Education Program (IEP) and Eligibility teams, including parents, as they engage in evaluation, eligibility determinations, and decisions regarding the need for related services. This guidance is an addendum to the Virginia Department of Education’s Evaluation and Eligibility For Special Education and Related Services: Guidance Document and Guidance on Evaluation and Eligibility for the Special Education Process Appendix A (Sample...
Description: This self-paced tutorial has been developed for parents and professionals who are just beginning to learn about CVI.  In this tutorial you will view interviews with parents, engage in web searches to expand your resources, and view presentations related to each module’s topic.  Along the way, you will build an individualized action plan for your child to address Diagnosis Assessment Intervention Teamwork / collaboration IEP Development Advocacy This workshop is available in an...
Description: This One-Pager Library contains important information for families, including the difference between IEPs and 504 Plans, handling disagreements about your child's special education program, your Parental Rights and more.
Description: There are several important points all principals should understand about special education. These points are not isolated; instead, they are often intertwined. Keep them in mind when working with the students in your building. 1. Make all students your responsibility. There might be other programs housed in the building, and there might be students who receive special reading instruction or other supplemental services, but the principal is responsible for ensuring that all students receive an...
Description: Specifically designed with school administrators in mind, this module offers guidance on how to support and facilitate the development and implementation of high-quality IEPs, including the monitoring of student progress (est. completion time: 2 hours). If you have not done so already, consider completing the following module: IEPs: Developing High-Quality Individualized Education Programs
Description: This includes recordings of webinar presentations and accompanying materials on a range of topics sponsored by Formed Families Forward (FFF) including: Back to School Improving Organization and Study Skills Screen-Savvy Parenting Collaborative Problem Solving with Agency Partners Special Education Eligibility And many more
Description: This site includes a collection of self-paced learning modules designed to support professional learning of pre-service and in-service educators and administrators. These modules are intended to: Build knowledge of how to develop and implement high-quality educational programming for students with disabilities. Build knowledge to support implementation of intensive intervention in literacy, mathematics, and behavior for students with severe and persistent learning and/or behavioral...
Description: The Translating Evidence to Support Transitions (TEST) project has created a series of practice guides to increase the use and adoption of 3 research-informed practices for the transition planning of high school students with emotional behavioral disturbance (EBD) who receive special education services: student-led IEP meetings, community agency representation at IEP meetings, and concentrations of CTE coursework along career pathways. Supporting Student-Led Transition Planning for Students with...
Description: This document includes a non-exhaustive list of non-profit legal services and advocacy organizations in Virginia that provide no-cost legal or advocacy services, technical assistance, and/or referrals to the public. Other attorney or non-attorney services, including pro bono services and special education resources may be available in your community. The Virginia Lawyer Referral Service (VLRS), a program of the Virginia State Bar, provides a low-cost attorney referral and consultation service....
Description: The SETT Framework and Evaluating Assistive Technology Remotely by Aleksandra Hollingshead, Ed.D.; Joy Zabala, Ed.D.; Janice Carson, Ed.D. - Educational teams evaluate assistive technology (AT) needs at least annually for each student with an Individualized Education Plan (IEP). One of the most common methods of AT needs evaluation is the SETT Framework (Zabala, 2005). This blog provides a description of the AT evaluation strategies with practical strategies and considerations for distance...
Description: What are the keys to successful, student-centered IEPs? It starts with strong collaboration and communication among the entire team—administrators, teachers, parents and caregivers, service providers, and students. This team must also have access to accurate, up-to-date performance data throughout the IEP cycle. This informative infographic provides a quick reference to guide team members through each stage  
Description: This document is intended for use by all teachers of English Learners with Disabilities (ELWD). The purpose of this document is to support effective collaboration within Individualized Educational Programs (IEP) and processes and instructional programs that serve to meet the language and learning needs of ELWD. The information included is recommended based on research and evidence for best practices for ELWD. Refer to relevant federal, state, and local policy when making decisions about programs...